CFO, financial controller

Описание

IVANOVA LYUDMILA VIKTOROVNA

Desired position: financial controller, chief accountant (large companies, startup), financial director (middle companies), deputy financial director (large companies), commercial director (top manager)

Desired area of work: wholesale, production, services, logistics, finance

Date of birth: 10.01.1979
Place of birth: Saint-Petersburg
Mobile phone number: +7 (921) 395 - 3520
EMAIL: Lyudmila.ivanova79@icloud.com
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EDUCATION
Higher education in Finance and Economics 01.09.1996 - 26.06.2001
Finance & accounting faculty, St. Petersburg Institute of Trade and Economics
(now it is structural part of Peter the Great St. Petersburg Polytechnic University, abbreviated as SPbPU)
Major subject: accounting, auditing, economic analysis;
PROFESSIONAL WORK EXPERIENCE
Financial controller / director 01.08.2012 - 31.05.2021

MIRKA RUS LLC, Saint-Petersburg
(import, wholesale of abrasives and grinding equipment, trade turnover> 850 million rubles, staff of up to - 30 people)

Job duties (performing expanded functions of financial Director):

full responsibility for the overall management of accounting, logistics and customer service departments (from building the incentive system of personnel motivation to structure developing), personnel administrating and recruiting;
financial planning: setting up system, forecasting cash flow (CF), ensuring control over financial discipline (credit limits, deferrals) and payments authorization;
business planning: setting up system, compilating and controlling execution of annual budgets, scenario budgets, various versions (PL, BS); short-term monthly forecasting; compilating and controlling execution of business plans by subordinate departments;
financial/business controlling: approving agreements and requests (right to first signature under the POA), tracking accounts receivable and payable, controlling counterparty selection procedures, and arranging tenders;
tax planning: minimizing tax and financial risks, optimizing costs and taxes;
establishing management accounting, developing new forms of accounting adopted to company's specific features;
developing accounting policy (for tax and business accounting), providing assistance with book-keeping periodically;
foreign trade activities, large experience in import - export operations;
reconciliating reporting data in Misswin, 1C-Trade Management, 1C-Accounting, 1C-HR & Payroll Management;
organizing regular reconciliations with external counterparties and fiscal authorities;
calculating provisions, transforming financial statements from RAS to IFRS, adhering to the fast period closure (by 5th day after reporting period for the actual data, by 6th day after reporting period for financial statements);
ensuring control over prompt payments of taxes, tax returns submissions and responses to notifications;
developing internal regulations and procedures, informing employees, ISO standardizing;
successful dealing with banks, leasing, and insurance companies (creating reports for banks and insurance companies);
acting on behalf of the company in the tax authorities;
ensuring successful completion of external and internal audits by HQ, cross and in-house audits by tax inspections;
setting up tasks to programmers with the aim to optimize 1C and to control over their implementation;
conducting negotiations, meetings, presentations;

Results: sales growth > 5% of last year (due to control over product margins, lost sales, slow movers, and price revise); fixed cost growth 4,5 times (delivery pipe% from 90% to 120%; weekly basis control of all product classes); warehouse service level >95% (errors per million order items 97%, inbound on-time >93%; picked more than 500 lines per day, assortment of products >10,000 articles); acc. receivables, days outstanding < 45;


Projects: implemented KPIs and employee motivation system through KPIs; restored accounting for 2 years; converged Russian and Finnish accounting; automatized Russian business and tax accounting; successfully provided tender for suppliers search and market analysis; successfully relocated warehouse; implemented Finnish Misswin program for Russian warehouse; switched to Order scheme in 1C: Trade; integrated 1C: Trade & Misswin programs; automatized IFRS reporting based on 1C: KORP; automatized personnel reporting based on 1C: KORP; electronic document management; changed to new 1C versions (1C: Trade 8.3 red.11, 1C: Acc. KORP 8.3 red.3.0, 1C: HR & Payroll 8.3 red.3.1);

Reasons for dismissal: reduction of administrative staff, transfer of bookkeeping & management accounting to outsourcing.

Financial controller 24.11.2008 - 20.02.2012
RMJM SCOTLAND LIMITED, Saint-Petersburg
(Scottish architectural firm, author of the skyscraper project "Lakhta Center", staff of up to 40.)

Job duties (Performing standard functions of financial controller):
controlling quality of accounting services provided by outsource accounting agent;
ensuring timely and proper preparation of statutory financial reports;
controlling preparation of tax declarations and reports to Extrabudgetary Funds;
working with the Internet bank: forming and sending payment orders, uploading/ downloading statements to 1C system;
tracking accounts receivable and payable, cash flow management;
contract's preparing, maintaining proper documentation to ensure compliance with Russian statutory tax regulation;
dealing with the relevant state authorities on behalf of the company;
representing the company in its meetings with authorities, clients, and suppliers;
controlling company's strict compliance with proper cost accounting standards;
managing periodic forecasting schedules including direct accountabilities for all costs for the purpose of providing accurate budgeting, variance analysis, and financial reporting.
assisting head office in any matters related to legal & accounting issues;
preparing, analyzing, and presenting reports to company's main decision-makers in Edinburg;
assessing and evaluating company's various business processes, introducing periodic changes for improvement of forecasting models and reporting

Results: AR management: no bad debts; structured workflow; reimbursement of VAT; management system creation and internal control processes set up.

Reasons for dismissal: Completion of the Lakhta Center project (in Russia RMJM participated at the concept stage only, the construction and design documents were handled by Russian / Turkish companies).

Financial manager with the function of Chief accountant 26.05.2006 - 31.07.2008

BRITISH COUNCIL, Cultural section
(The British Embassy in Moscow and the British Consulate General in Saint-Petersburg)
(commercial educational and non-commercial cultural activities, staff of up to 150)

Job duties (performing standard functions of chief accountant, financial management and analysis):
managing financial team of 2 accountants;
monitoring day-to-day financial operations within the company related to commercial and non-commercial activities;
identifying financial transactions by accounting and management accounting items;
working with Internet bank: forming and sending payment orders, uploading/ downloading statements to 1C system;
tracking accounts receivable and payable, cash flow management;
ensuring correctness of payroll accounting and reporting to Extrabudgetary Funds;
developing methods of financial and tax risk minimization for the company;
conducting regular reviews and evaluations for cost-reduction opportunities;
producing sales and purchase ledgers and VAT declarations accurately and timely;
producing tax declarations and financial statements accurately and timely;
providing executives with insightful information to assist them in critical decision making;
establishing and maintaining financial policies and control procedures for the company;
adhering to financial regulations and legislation.

Results: tax and business accounting restoration for 3 years, revised tax declarations; successful implementation of a project to integrate English and Russian accounting programs (as a member of the team); in conjunction with the law firm Pepeliaev Group won the trials (70 million rubles worth of claims from the tax inspectorate were settled).

Reasons for dismissal: closure of regional offices and commercial activities of the British Council in Russia.


Chief accountant 01.09.2005 - 18.05.2006
PTK SEVERNOE MOLOKO CJSC, Saint-Petersburg
(Dairy production, staff of up to 50 people)

Job duties (performing the standard functions of the chief accountant of a manufacturing company):
managing financial team of 3 accountants;
working with the Internet bank: forming and sending payment orders, uploading/ downloading statements to 1C system;
tracking accounts receivable and payable, cash flow management;
verifying preparation of sales and purchase ledgers and VAT declarations;
ensuring correctness of payroll accounting and reporting to Extrabudgetary Funds;
generating profit tax declarations and financial statements;
receiving production and material reports from the production department and their input into the accounting program;
timely recording operations related to the formation of the product costing;
managing reporting, including the calculation of the actual cost of production.
participating in stocktaking of warehouses;
interacting with tax and other state authorities;
preparing documents for leasing and loans;

Results: accounting transferred to 1C 7.7 platform (version 6 was used); process of work on product cost optimization and control created.

Reasons for dismissal: receiving job offer from British Council.

Expert / chief accountant 20.03.2003 - 20.07.2005
NEVA CONSALT LLC, Saint-Petersburg
(Outsource accounting agent, staff of up to 200.)

Job duties (performing full range of bookkeeping and tax accounting operations for at least 3-4 large clients + up to 10 clients on simplified taxation system):

drafting and entering primary documents into accounting program;
generating entries and registers for financial and tax accounting;
keeping purchases and sales ledgers;
writing out receipts and cash vouchers;
registering personnel events, payroll calculation for all legal entities two times a month, reporting to Extrabudgetary Funds;
preparing advance reports;
keeping cash register;
accounting fixed assets, calculating depreciation;
running Internet bank: forming and sending payment orders, uploading/ downloading statements to 1C system;
tracking accounts receivable and payable, cash flow management;
generating profit tax declarations and financial statements;
acting on behalf of the company in cooperation with tax office and state authorities;
cross / in-house tax auditing (preparing documents upon request);
consulting on accounting and tax accounting issues.

Results: structured work and cooperation to ensure prompt closure of periods.

Reasons for dismissal: search for work in the real sector of the economy, in a foreign company (willingness to develop).
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KEY SKILLS

University degree in Finance and Economics;
Certified auditor;
More than 20 years in the financial sector: from an accountant to financial director in Russian and foreign companies;
Fluent English language skills (writing and speaking), education in USA;
Experience in implementing of ERP, automation;
Building system of internal control,
Training of specialists, mentoring;
Transforming of financial statements from RAS to IFRS.
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ADDITIONAL EDUCATION

Auditor's qualification certificate (valid from 26.07.2005 to 18.12.2015);
"Advanced training under DipIFR program: preparation of IFRS financial statements", certificate issued by St. Petersburg University of Economics and Finance (31.03.2005);
Specialist in "Foreign language for business communication", diploma issued by the Higher Courses of Foreign Languages (25.06.2007);
Certificate of high school attendance, given at Arcadia, Wisconsin, USA (31.05.1996);
The Lord of Negotiations, Nordic Training International (18.01.2020);
"Professional handling of objections and claims" at Mirka Rus (25.03.2018);
"Effective time management" at Mirka Rus (30.05.2018);
"Effective leadership" at Mirka Rus (27.01.2017);
"Qualified feedback" at Mirka Rus (28.03.2017);
"Pro-active sales" at Mirka Rus (13.07.2017 - 14.07.2017);
"Effective Customer Service" at Mirka Rus (17.01.2016)
, British Council (05.02.2007 - 09.02.2007);
, British Council (04.09.2006 - 08.09.2006);
in Washington D.C., USA (26.01.1996)

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ADDITIONAL INFORMATION

Driving license (category B),
Experienced PC user, Windows, MS Office,1С, Power Point; CRM, SUN, Misswin, QlikView
Willingness to travel.
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PERSONAL INFORMATION

Marital status: single, no children.
Interests and hobbies: swimming (first adult level);